Scholar Retreat

Mentors

Kristina
Cole
,
MD, PhD
Children's Hospital of Philadelphia

Forum Description

The Scholar Retreat held annually invites scholars and mentors to attend a 3-day meeting. This meeting focuses on bringing junior scientists together from various areas of cancer research. The collaborations and innovative ideas that come from this meeting have been numerous and outstanding. The mentors provide great guidance regarding science and career for these junior scientists.

At the Retreat, the Scholars share their research with the other Scholars and Mentors. Each Scholar will participate in four sequential retreats, with all expenses paid by WGFRF. The opportunity for Scholars to connect and form relationships with researchers from completely different areas of cancer research and to have a sort of peer review is one of the most valuable roles of the Retreat. Through Mentors, the Retreat offers Scholar's guidance on practical career issues such as writing grants and preparing successful scientific publications.

Each year, the Scholar Retreat coincides with the Foundation’s annual ‘Blue Jean Ball’ fundraiser. All Scholars attend this event, providing them an opportunity to meet with families whose lives have been directly affected by cancer. This experience resonates particularly with scientists who, unlike clinicians, do not have contact with patients, by putting a human face on cancer.

Forum Summary

Venue & Travel Information

Geneva National Resort

1221 Geneva National Avenue, South

Lake Geneva, WI 53147

262-245-7000

Travel Forms

Travel forms are due 30 days prior to the start of the forum to allow enough time to plan transportation.

Milwaukee's General Mitchell International Airport (MKE) is the preferred airport as it is only 45 minutes from the venue.

  • Arrival day of the forum at approximately 1:00 PM, 3:00 PM and 5:00 PM
  • Departures from the venue at approximately 10:00 AM and 12:00 PM

Chicago's O'Hare Airport (ORD) is 1 1/2 hours from the venue without traffic. The Foundation can only accommodate 1 pick up per day at O'Hare. If you absolutely must fly into O'Hare (ie: International Flights) the Foundation will have the following pick-up times at O'Hare:

  • Arrival day of the forum at approximately 3:00 PM
  • Departures from the venue at approximately 10:00 AM

Any other arrival times at Chicago's O'Hare airport must be arranged and paid for by the individual.

TRAVEL FORMS DUE:
September 13, 2016
submit travel form

Travel Policy

Please familiarize yourself with our policies and procedures for travel. We truly appreciate you taking the time to participate in this forum. As you make your plans, please remember that we are a nonprofit organization dependent on donations and volunteers. We do NOT pay for upgrades, change fees, incurred costs resulting from a flight change, transportation to or from your local (home side) airport, meals or other incidentals.

  • Travel Confirmation will be sent out within 1 week of the forum. This will include a hotel confirmation number, if there is one, and airport transfer details. We have to wait until we receive almost everyone’s travel to book airport transfer. Due to frequent airline changes, we wait until the week of the forum to send this out.
  • Airport transfer is provided by Foundation staff, volunteers or arranged shuttle at specific times. If you opt to utilize Foundation airport transportation on your travel form, please be patient in receiving this information. We will send it to the week of the forum.
  • Speaker agenda is not sent out prior to the forum. It will be provided upon arrival in the forum packet. We do not tell people when they are speaking because we expect everyone to attend all sessions. Sessions are all day Friday and Saturday.
  • REMINDER: We do not reimburse for home side airport transfer or incidentals while traveling. We will not honor miscellaneous receipts sent for these expenses.
  • Spouses are welcome to come with you at their own cost but are not allowed to attend the forum. Please no children.

What the Foundation Pays

Accommodations and meals are provided by the foundation during the forum. Airfare will be covered only if booked through our travel agent. The Foundation will also cover airport transportation on the forum side at the designated shuttle times. You can select not to utilize Foundation arranged transportation at your own expense when completing the travel form. Once your travel form is received your accommodations and airport transfer will be confirmed. Please let us know of any food allergies or other information we should be aware of on the travel forms.

  • If you would like your airfare covered by the Foundation, you must book with our travel agent. Note we do not cover upgrades, changes, late bookings, etc.
  • Flights must be booked at least 30 days prior to the forum to confirm your accommodations and airport transfer.
  • As a nonprofit we utilize volunteers and other methods to maximize our efforts (or our donor support) when making accommodations and arranging ground transportation. Ground transportation will be provided upon your arrival either by a foundation volunteer or arranged shuttle. You will be provided airport transportation information the week of the forum. We do not reimburse for home side airport transfer or incidentals while traveling.

Abstracts

Abstracts are due 30 days prior to the start of the meeting to allow enough time to prepare the meeting book.

The abstracts should be only one or two paragraphs outlining the theme of your presentation and should reflect the objective and spirit of the meeting (see above). Abstracts will be circulated about one week before the meeting. The meeting organizer will start requesting them a month before the meeting.

abstracts DUE:
September 13, 2016
submit abstract

Forum Structure

The structure of the forum has been developed over years of experience.

  • Participants have approximately 45 minutes, depending on the number of participants, for their presentation and discussion. The presentation is meant as a conversation start and should last about twenty minutes briefly covering background information and areas that are new or need further input. This should be structured in such a way as to lead to a lively discussion. Participants are encouraged to interrupt to ask questions or start discussions.
  • A MAXIMUM of 5 slide equivalents per presentation is allowed (Power point slides should not contain more than one graph or gel per slide and no more than 5 bullet points to stress the points being made by the presenter.) We appreciate cooperation with the spirit of this guideline. Handouts are welcome but should be distributed before sessions.
  • Everyone is expected to actively participate in every session and discussions.
  • The time spent at the forum is relatively short, so please be familiar with papers received prior to arrival.
  • It is very important that you commit to all sessions of the 2 days of the forum.

Forbeck Scholars Participation

Scholars are selected for each Forbeck Forum. These are outstanding junior clinical or post-doctoral fellows selected based on the quality and relevance of science.

  • Scholars present for 30-45 minutes, depending on the number of participants
  • The same presentation rules apply for scholars
  • After the Forum you are selected to attend, you will attend three years of Scholar Retreats held in Lake Geneva, WI. If you attend a Fall Forum, you will attend the Spring Retreat. If you attend a Spring Forum you will attend a Fall Retreat.
  • Scholars are selected by the Foundation Scientific Advisory Board and peer reviewers selected from past Forbeck Scholars.

General Program

The outline below illustrates a typical program schedule. You will receive a complete schedule, including speaking times, the Thursday the forum starts.

Arrival Day
1:00 PM Arrivals
6:00 PM Cocktails (opt'l)
7:00 PM Dinner
Forum Day 1
7:00 AM Breakfast
8:00 AM Scientific Sessions
12:00 PM Lunch
1:30 PM Scientific Sessions
6:00 PM Cocktails & Dinner
Forum Day 2
7:00 AM Breakfast
8:00 AM Scientific Sessions
12:00 PM Lunch
1:30 PM Scientific Sessions
6:00 PM Cocktails & Dinner
Departure Day
7:00 AM Breakfast
8:00 AM Departures

Frequently Asked Questions

Below are some of our most Frequently Asked Questions. If you have something new to ask, please feel free to contact us.

  • Travel Confirmation will be sent out within 1 week of the forum. This will include a hotel confirmation number, if there is one, and airport transfer details. We have to wait until we receive almost everyone’s travel to book airport transfer. Due to frequent airline changes, we wait until the week of the meeting to send this out.
  • Airport transfer is provided by Foundation staff, volunteers or arranged shuttle at specific times. If you opt to utilize Foundation airport transportation on your travel form, please be patient in receiving this information. We will send it to the week of the forum.
  • Speaker agenda is not sent out prior to the meeting. It will be provided upon arrival in the meeting packet. We do not tell people when they are speaking because we expect everyone to attend all sessions. Sessions are all day.
  • Frequently airport transfer is provided by volunteers. Please be patient on receiving this information. Airport transfer will be sent out prior to arrival.
  • REMINDER: We do not reimburse for home side airport transfer or incidentals while traveling. We will not honor miscellaneous receipts sent for these expenses.

Forum Participants

Ralph
Deberardinis
,
MD, PhD
UT Southwestern
Jeffrey
Engelman
,
MD, PhD
Novartis Institutes for BioMedical Research, Inc.
Daniel
Powell
,
PhD
University of Pennsylvania

Forum Scholars

Esra Akbay, PhD
Dana Farber Cancer Institute
Maria-Francis Artega,
King’s College London
Mohit Jain, MD, PhD
Harvard Medical School
Cory M. Johannessen, PhD
The Broad Institute
Rosandra Kaplan, MD
National Cancer Institute
Annette Kunkele, MD
University Hospital Berlin
Julie-Aurore Losman, MD, PhD
Dana Farber Cancer Institute
Shannon Maude, MD
Children’s Hospital of Philadelphia
Chad Pecot, MD
University of North Carolina
Kristopher A. Sarosiek, PhD
Dana Farber Cancer Institute
Mario Shields, PhD
Cold Spring Harbor Laboratory
Stefani Spranger, PhD
University of Chicago
Louise van der Weyden, PhD
Sanger Institute
Kathryn E. Wellen, PhD
University of Pennsylvania
Kris Cameron Wood, PhD
Duke University
Hao Zu, MD
Harvard Medical School